NOTICE OF GENERAL MEETING AT SCANDINAVIAN ENVIRO SYSTEMS AB (publ)
N.B. The English text is an in-house translation of the original Swedish text. Should there be any disparities between the Swedish and the English text, the Swedish text shall prevail.
Shareholders of Scandinavian Enviro Systems AB (publ) (the Company), co. reg. no. 556605-6726, are hereby invited to the General Meeting on Thursday, May 4, 2017 at 16:00 in the Trubaduren room at the Hotel Kusten, Kustgatan 10, SE 414 55 Gothenburg, Sweden. Registration for the meeting will commence at 15:30.
Shareholders who wish to attend the meeting must:
(i) be entered in the share register kept by Euroclear Sweden AB by the record date Thursday, April 27, 2017, and
(ii) by no later than the same date, i.e. Thursday, April 27, 2017, have notified their participation and that of any adviser to the company in writing to Scandinavian Enviro Systems AB (publ). Urban Folcker, Regnbågsgatan 8C, SE 417 55 Gothenburg, Sweden or by email to firstname.lastname@example.org.
The notification must include the full name, personal identity number or company registration number, address, daytime telephone number and where applicable information about deputies, agents and advisers. Shareholders may be accompanied by advisers to the meeting only if the number of advisers is reported to the Company in accordance with item (ii) above. Advisers may not number more than two. To facilitate entry to the meeting the notification should, where applicable, be accompanied by powers of attorney, registration certificates and other credentials.
Personal data obtained from the share register maintained by Euroclear Sweden AB, notification and participation at the meeting, as well as information about deputies, agents and advisers will be used for registration, preparation of the electoral roll for the meeting and, where applicable, the minutes of the meeting.
SHARES REGISTERED WITH NOMINEES
In order to take part in the meeting, shareholders whose shares are registered with nominees must request temporary entry into the share register maintained by Euroclear Sweden AB. Shareholders must inform their nominees well in advance of Thursday, April 27, 2017, by which time entries must be made if shareholders are to have the right to take part in the meeting.
Shareholders who do not attend the general meeting in person may be represented by one or more proxy holders bearing written powers of attorney, dated and signed by the shareholder. If a shareholder is represented by two or more proxy holders, each proxy holder has the right to vote the number of shares specified in the power of attorney. If the power of attorney is issued by a legal person, a copy of the registration certificate must be attached or, if such a document is not available, equivalent credentials. Proxy forms for shareholders wishing to take part in the meeting via proxy holders are available on the Company website at www.envirosystems.se. The power of attorney in original must also be presented at the meeting.
1. Opening of the meeting and election of the Chairman of the meeting
2. Preparation and approval of the voting list
3. Approval of the agenda
4. Election of one or two persons to verify the minutes
5. Consideration of whether the meeting has been duly convened
6. Speech by the CEO
7. Submission of the annual report and the auditors’ report and the consolidated financial statements and the auditors’ report for the group;
8. Resolutions regarding:
a. adoption of the income statement and the balance sheet and the consolidated income statement and the consolidated balance sheet;
b. allocation of the company’s profits or losses in accordance with the adopted balance sheet;
c. discharge of the members of the board of directors and the CEO from liability
9. Determination of fees for members of the board of directors and auditors
10. Election of Board members, auditors and, when applicable, deputy auditors
11. Resolution regarding a proxy for the board regarding new share issues
12. Closure of the meeting
PROPOSAL FOR ADOPTION BY THE NOMINATION COMMITTEE
The Company's nomination committee comprising Stefan Winström (representing Pegroco Venture AB and also chairman of the nomination committee), Stig-Arne Blom (Chairman of the Board), Johan Berggren (representing Hans Andersson Recycling AB), and Lennart Persson (representing Lennart Persson), has presented the following proposals for adoption.
Item 1. Election of Chairman at the general meeting
The nomination committee proposes Stig-Arne Blom for election as Chairman of the general meeting.
Item 9. Adoption of board and auditor fees
The nomination committee proposes that a fee be paid to the board in the amount of SEK 640,000, of which SEK 160,000 is for the chairman of the board and SEK 80,000 to each of the other board members (this means an unchanged fee per board member).
It is proposed that auditor fees shall be paid in accordance with approved invoice
Item 10. Election of board members, alternates, auditors and, when applicable, deputy auditors
The nomination committee proposes that the Board comprise eight (7) regular members without alternates.
The nomination committee further proposes that a certified auditing firm will appointed auditor without any deputy auditors.
The nomination committee proposes that Stig-Arne Blom, Bengt Andersson, Anders Ilstam, Stefan Tilk, Lennart Persson, Alf Blomqvist and Peter Möller are re-elected as board members until the end of the next annual general meeting. Mikael Fryklund has vacated his position on the board. Further Stig-Arne Blom is proposed for re-election as chairman of the board until the end of the next annual general meeting. Information about the proposed board members, such as main education, work experience, assignments with the Coimpany and other essential assignments are to be found on the Company webpage, www.envirosystems.se.
The auditing firm PwC is proposed for re-election as auditor for the time until the end of the next annual shareholders’ meeting. It is noted that the auditing firm has announced that the authorised public accountant Johan Palmgren will remain as the auditor in charge.
THE BOARD OF DIRECTORS PROPOSALS
Item 8b) The board of directors’ proposals Allocation of the company’s profits or losses in accordance with the adopted balance sheet
The board proposes that the result and free equity of the Company, will be allocated in accordance with the proposal of the board of directors in the director’s report in the annual report, which will be published and held available on the Company website www.envirosystems.se as of Thursday, April 13, 2017.
Item 11 The board of directors’ proposal on authorisation for the board of directors to resolve on new share issues
The board of directors proposes that the annual shareholders’ meeting authorises the board to resolve – at one or several occasions and a with or without deviation from the shareholders’ preferential rights for the time period until the next annual shareholders’ meeting – to increase the company’s share capital by new share issues, to the extent that it corresponds to a dilution of not more than 20 percent of the share capital. Payment can be made in cash, issue in kind or by offset. Deviation from the shareholders’ preferential rights can be made for, when applicable, strengthening the financial position of the company and to make a company acquisition possible. Upon such deviation from the shareholders’ preferential rights, the new issue shall be made at market terms and conditions.
The board of directors or the CEO shall have the right to make such minor adjustments in this resolution that may be necessary in connection with the registration of the authorisation.
A resolution in accordance with this proposal shall only be valid where supported by not less than two-thirds (2/3) of both the votes cast and the shares represented at the meeting.
NUMBER OF SHARES AND VOTES IN THE COMPANY
The total number of shares and votes in the Company at the time of this notice to attend is 116,370,291. There is only one type of share and the Company holds none of its own shares.
SHAREHOLDER'S RIGHT TO REQUEST INFORMATION
Should any shareholder so request, the board of directors and the managing director must, under Chapter 7 § 32 of the Swedish Companies Act, provide information at the meeting about conditions that may affect the assessment of items on the agenda given that this will not cause material harm to the Company. This duty of disclosure also includes consolidated financial statements, the Company's relationship to other group companies and conditions concerning subsidiaries referred to in the previous sentence.
The board of directors’ proposal for authorisation to resolve new share issues, annual report, auditor’s report and other relevant documents for the general meeting will be available at the company’s office and at the Company’s webpage, www.envirosystems.se.se no later than three weeks before the general meeting and will be sent free of charge to shareholders who so request and provide their mailing addresses. All above mentioned documents will also be available at the general meeting.
Gothenburg, April 2017
Board of Directors
“This information is information that Scandinavian Enviro Systems AB (publ) is obliged to make public pursuant to the EU Market Abuse Regulation. The information was submitted for publication, through the agency of the contact persons set out above, at 11:30 CET on april 4th, 2017.”